WhatsApp Automation for Event Planners and Venues

Event enquiries come at midnight. Your response goes out the next morning. They've booked someone else.

Every enquiry answered instantly.
Even at midnight.

A qualification bot that responds to every event enquiry in 60 seconds — date, type, headcount, budget — and books a consultation call automatically. Guest updates, vendor coordination, and post-event review requests all automated.

“We book 40% more events now. The bot responds instantly, qualifies them, and books the site visit while I'm sleeping. My conversion rate from enquiry to confirmed booking went from 12% to 34%.”

— Event venue, Bangalore — 300 capacity

Chat with us on WhatsApp Book a Demo

34%

Enquiry to booking (was 12%)

60 sec

First response time

40%

More events booked

Zero

Missed enquiries

What WA.Expert does for you

The automations that run in the background while you focus on the work.

Instant Enquiry Response

Bot responds in 60 seconds — date, type, headcount, budget — at any hour.

Site Visit Booking

Prospective clients book a venue walkthrough directly in WhatsApp.

Guest Communication

Venue details, parking, dress code, and event-day updates to all guests in one send.

Vendor Coordination

Update caterers, decorators, and AV teams via WhatsApp broadcast simultaneously.

Post-Event Review Request

Thank-you message and Google review link within 24 hours of the event.

Follow-Up Sequences

Clients who enquired but didn't book get a gentle follow-up sequence.

“We book 40% more events now. The bot responds instantly, qualifies them, and books the site visit while I'm sleeping. My conversion rate from enquiry to confirmed booking went from 12% to 34%.”

— Event venue, Bangalore — 300 capacity

Frequently asked questions

Does this work for event planning agencies (not just venues)?

Yes. Event planners use WA.Expert to manage client communication, brief vendors, and coordinate logistics. The team inbox lets multiple planners handle the same WhatsApp number.